Event Signage for Galas, Conferences & Awards Nights

Most events need entrance signage, registration branding, wayfinding, a stage or presentation backdrop, sponsor signage and portable displays. The exact mix depends on the venue, event format, number of rooms, guest journey and sponsor commitments. Starting with a simple map of each attendee touchpoint is the easiest way to identify what is required.

Event signage costs vary according to product type, size, material, print finish, quantity, artwork requirements and whether the display hardware can be reused. Pull-up banners, printed table cloths and corflute signs are generally straightforward starting points, while large media walls, custom fabric backdrops, hanging signs and coordinated venue packages require more detailed quoting.

Contact Evan Evans as early as practical, especially when your event has a fixed date, multiple products, sponsor approvals or custom display hardware. Production timing depends on the selected products, quantities and artwork readiness. Allow additional time for internal approvals, venue checks and any changes requested after proofing.

Start with the venue plan, event schedule and guest journey. Mark the entrance, registration area, presentation spaces, sponsor zones, photo areas, amenities and any points where guests must choose a direction. Then identify the message, viewing distance, available space and installation limits for each location.

The correct size depends on viewing distance, available space, message length and how quickly guests need to understand the sign. Wayfinding signs should use short messages and readable type, while stage backdrops and media walls need to be sized for the room, photography and camera framing. Evan Evans can help match a product and size to the intended location.

Many portable display systems can be reused, including pull-up banner hardware, media wall frames, SEG popup displays, EEZY Walls, portable counters and some flag systems. Replacement graphics may be available depending on the product. Reusable hardware is particularly useful for recurring conferences, roadshows, annual events and organisations with ongoing event programs.

Straightline media walls, SEG popup fabric displays and EEZY Walls are popular for sponsor photography, arrivals, interviews and presentations. The right option depends on the required width, available floor space, transport, setup method and whether the backdrop will be reused. Artwork should also be planned so logos remain visible when people stand in front of the display.

Place directional signs wherever a guest must make a decision, such as car park exits, venue entrances, foyer junctions, lifts, stairs and room corridors. Use consistent colours, arrows and naming across wayfinding signs, floor decals, pull-up banners and room identification. Keep each message short and check placement from the direction guests will approach.

Yes. Event signage can be produced using supplied brand artwork, campaign graphics and sponsor logos. For consistent output, provide approved high-resolution or vector artwork, brand colour references and a clear logo hierarchy. Sponsor approval should be completed before production wherever possible.

Yes, but the product and material must suit the location and expected conditions. Indoor pull-up banners, fabric backdrops and display walls are not automatically suitable for outdoor use. Outdoor signage should be selected according to wind exposure, weather, mounting method, duration and venue requirements. Tell Evan Evans where the signage will be used when requesting a quote.

Yes. Artwork should be prepared to the correct dimensions and product specifications, with suitable image resolution, bleed and safe areas. Large backdrops and sponsor walls need particular attention to logo placement and readable type. Review the Evan Evans artwork specifications or ask the team to confirm the required template.

Yes. Evan Evans can provide event signs, banners, flags, media walls and sponsor displays. For racing-specific products such as presentation rugs and custom jockey silks, visit our sister company Mittys Racing Colours.

For public festivals and large outdoor programs, visit our Festival Signage page. Trade show exhibitors can explore Exhibition Signage, while office functions and workplace branding are covered under Corporate Signage. Hotels, restaurants and function venues may also benefit from our Hospitality Signage solutions.